Kellie Simpson - Virtual Assistant
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A Day in the Life of a Virtual Assistant

A Day in the Life of a Virtual Assistant

I’m still met with blank stares when asked what I do for a job. “I’m a Virtual Assistant, or you might be more familiar with the term, Personal Assistant?” The only difference is that I work at home, I’m virtual and businesses outsource...

Recent Posts

  • How I manage my business with Asana
  • 5 Tasks that you could outsource to a Legal PA
  • 3 of the best features in Asana
  • 10 hacks for getting the most out of your Virtual Assistant
  • How to use Adobe to organise & collate your legal documents

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April is #StressAwarenessMonth and never has it be April is #StressAwarenessMonth and never has it been so relevant!  I would imagine most of us have found ourselves feeling stressed at some point this past 12 months❓❓❓

Stress of working at home, looking after the kids, home schooling, not being able to see friends and family, living with your partner 24/7, stress around the virus and basically not being able to do all the things we normally would. 

I'm never one for getting stressed but these past 12 months have certainly tested my stress levels. 

We've spent 11 months living with my parents back in Devon, which has been amazing but also stressful at times, especially as we have 2 big dogs and not a lot of room. 

However, learning to cope with our stress and finding healthy ways to deal with these situations can go a long way in living a healthy and positive life.

I've managed to keep myself sane and calm by making sure I always factor the following self cares into my daily routine:

🏋🏼‍♀️ EXERCISE - if you follow my stories you know I love to work out and exercise has really kept me going.  It makes me feel SO much happier.  If work is stressing me then I'll down tools and do a little workout. 

🗣 AFFIRMATIONS - tell yourself how amazing you are EVERY DAY!

📝 JOURNALLING - write down your thoughts, clear your mind.

💆🏼‍♀️ ALONE TIME - go for a walk or run a bath and shut yourself a way for an hour and have some time to yourself.  I spent last Saturday on my own away from the dogs for the day and OMG - it was lovely.

💤 SLEEP - make sure you're getting at least 7 to 8 hours sleep a night.  Recharge your mind and body.

What is your top self care tip?  Let me know in the comments below 👇🏻

#selfcare101  #mindsetmakeover #gratitudealways  #bebravebeyou #mindsetmotivation #youarecapable #happinesscomesfromwithin #affirmationsoftheday #gratitudequotes #mindsetcreator #mindsetreset #mindsetchange #businessmindset101 #personalgrowthjourney #lifeonpurpose #positiveaffirmation #KellieSimpsonVA #KellieLegalVA #femaleledbusiness #femalelawyers #virtualassistantwomen #organisationtips #uklaw #devonbusiness #legalassistant #legalhelp #womeninlaw #womenempowered #femalefounded
Want to know one of the best decisions I've made i Want to know one of the best decisions I've made in my business so far?

Sticking to my niche and marketing myself as a Legal PA.

This has not always been the case.  When I first set up I didn't think there was any point in specialising in legal, all law firms have legal PA's so I wasn't sure there was the need for it. 

How wrong was I.  With so many more lawyers setting up as consultants or setting up their own law firms now, the need for virtual PA support is in demand and it's great to see.

Being known as an expert at something means people are more likely to come to you. 

Being a legal PA means I attract legal professionals and law firms.  They come to me because they know I'll be experienced in their field, I know their industry and the type of work that they do.

Most of my clients are now legal professionals and it makes everything so much easier because I know who I'm talking to, I know what I'm talking about and I know exactly how I can help them.

Did you decide to niche at the outset or was this something that you did further down the line in your business? 

Let me know in the comments below 👇🏻

#KellieSimpsonVA #KellieLegalVA #virtuallegalassistant #womeninthelaw #legalprofessionals #legalsector #legalva #onlinelegalservices #legalsupport #legalassistance #legalsecretary #legalprofession #legalassistant #instalawyers #lawyersoffice #lawyer_club #legalhelp #womeninlaw #legalservices #legaladvice #businesslaw #lawyered #lawyersofinstagram #adminassistant #virtualassistantservice #businesssupport #virtualassistant #uklaw #virtualassistantuk #devonbusiness
Have you been tasked with the job of taking notes Have you been tasked with the job of taking notes during a meeting?

I remember being asked to take minutes at one of my first jobs.  There I was, frantically writing pages and pages of scribbles that, when I got back to my desk, didn't make much sense!

Writing minutes well does take an element of skills and years of experience.  But, you know what, sometimes it's easier to get an expert in to do it for you. 

I have a brilliant associate on my team who helps one of my clients with their board meetings.  She prepares the agenda, circulates to the team, together with supporting papers.  During the meeting (which is now held via Zoom) she'll sit with her camera and mic off and quietly observe and take notes.

Once typed up, the minutes will cover what was discussed and any action steps that need actioning by the meeting attendees.  Having someone to take the minutes allows all attendees to focus on the meeting.

Minute taking can take place at any type of meeting from:

Board meetings
Partners meetings
Executive meetings
Team meetings

📝 If you need someone to sit in on your next meeting to take minutes - get in touch today!

#KellieSimpsonVA #KellieLegalVA #virtuallegalassistant #womeninthelaw #legalprofessionals #legalsector #legalva #onlinelegalservices #legalsupport #legalassistance #legalsecretary #legalprofession #legalassistant #instalawyers #lawyersoffice #lawyer_club #legalhelp #womeninlaw #legalservices #legaladvice #businesslaw #lawyered #lawyersofinstagram #adminassistant #virtualassistantservice #businesssupport #Minutetaking #uklaw #virtualassistantuk #devonbusiness
Happy Birthday to our special girl Tilly! 2 today Happy Birthday to our special girl Tilly! 2 today 🎉🥩🎂🥳

Tilly was also there for my branding shoot - thanks to @sophiecarefull  for capturing so many lovely photos of her, including this one 😍

#DobermanDogs #dobermansiblings #dogsofinstagram #northdevondogs #nationaldogphotographyday #dobermansofuk #dobermansofinstagram #dobermanpuppy #mylifemyworld #dogsoftheday #dobbiemum #devondogs #furryfriendsofinstagram ⁣ #dobiesofinstagram #dobielove #dobermanpinscher #doberman_featured #ukdobermann #beautifuldobies #dobermanbirthday #greattorrington #dobermanmix
It’s Albert’s Birthday 🥳🦴🍗🥩🐾 H It’s Albert’s Birthday 🥳🦴🍗🥩🐾

Happy Birthday my beautiful kind hearted boy, can’t believe you’re 1 already and now the size of a small pony and still growing 🙈

#mybeautifulboy #lovemyboy💙 #birthdaydoberman #dobermansofinstagram #albertthedoberman #dobermanpinscher #dobbie #dobbies #dobermanpuppy #dobermanlove #dobermanpride #doberman_featured #dobermansiblings #dobbiemom #dobermanlovers #dobermandogs #doberman_club #dobermanuk #devondogs #northdevondogs #bestdogfriends #northdevon #greattorrington #beachwalks #americandobermanpinscher #dobermanbreed #dobermantraining #Bideford
🖐🏻 STOP, WHAT? Hiring a Legal PA could mak 🖐🏻 STOP, WHAT? 

Hiring a Legal PA could make you more money? 

If you're wondering how on earth this could be possibly true you need to keep swiping 👉🏻

So here's how it's possible to hire a Legal PA, outsource work, thus saving time AND earn more money....

If you are outsourcing client work to a Legal PA - document formatting, editing and tidying up, collating bundles, teeing up documents to sign via e-signing softwares or any other client related tasks then why not set them up as a fee earner with an hourly rate?

I am set up as a fee earner with 3 of my clients ranging from £80 to £120 an hour. 

Paying my hourly rate suddenly doesn't seem like too much of an outlay does it?

By outsourcing the above client related tasks you can get on with other work whilst your PA is charging billable time to the client file which you can bill to the client later on.

It's a win win! 

#KellieSimpsonVA #KellieLegalVA #virtuallegalassistant #womeninthelaw #legalprofessionals #legalsector #legalva #onlinelegalservices #legalsupport #legalassistance #legalsecretary #legalprofession #legalassistant #instalawyers #lawyersoffice #lawyer_club #legalhelp #womeninlaw #legalservices #legaladvice #businesslaw #lawyered #lawyersofinstagram #adminassistant #virtualassistantservice #businesssupport #virtualassistant #uklaw #virtualassistantuk #devonbusiness
When you’re really busy it can be so easy to mis When you’re really busy it can be so easy to miss or forget something. 

This is not good as it will not only upset your client it could ultimately end up damaging your business. 

As a Legal PA, lawyers want to work with me because
I'm organised and I help to keep them on track.  Having the right tools for the job and being organised is very important.

I started using Asana when i first set up my business as i knew I needed somewhere to keep track of everything i was doing. 

Not only for client work but also for my blogs, newsletters and personal tasks (we’re currently renovating a house so Asana has helped massively for this).

Check out my how i manage my business with Asana in today's blog (link in bio).

#officeadmin
#officeadministration
#onlinebusinesssupport
#organisationtips
#organisedoffice
#virtualassistanceservices
#womeninthelaw
#virtuallegalassistant
#lawcareer
#legalcareer
#freelancelawyer
#legalva
#legalsupport
#legalconsultant
#legalassistance
#legalpractice
#legalsecretary
#uklaw
#ukstartup
#devonbusiness
#adminassistant
#adminday
#instalawyers
#lawyersoffice
#lawblog
#devoncoast
#ukbusinesswoman
#womeninlaw
#lawfirmlife
#legalservices
WANT TO KNOW THE EASIEST WAY TO MANAGE YOUR TEAM? WANT TO KNOW THE EASIEST WAY TO MANAGE YOUR TEAM?

ASANA of course! 😀

Last month I signed up a new associate to help me with my busiest legal client! 

I honestly don't know how I would have managed without @nicola.m.patrick this month - she's been a godsend. 

Only 2 weeks in we'd clocked up 58 hours between us - that's a lot of work and a lot of tasks!

The way we've kept track of the work is by collaborating on my client's project in Asana.

The project workspace is split up using sections as follows:

▶️ Recurring 
▶️ To Do 
▶️ Invoicing + Reporting
▶️ Business Development
▶️ Onboarding - Clients 
▶️ Onboarding - Lawyers
▶️ Templates
▶️ Useful

When I have a task for Nicola, I'll create this under the relevant section, assign to Nicola, give it a deadline and add a comment so she knows what to do.

Nicola will then take the task on, add sub tasks and keep me updated on her progress.

It's the perfect tool for collaborating on client work and keeping track of progress and key steps.  I can openly admit that we would probably be in a right muddle without it.

What tool do you use to mange your team?

#KellieSimpsonVA #KellieLegalVA #virtuallegalassistant #legalva #diarymanagement #remoteassistant #remoteadmin #officeadmin #virtualassistanceservices #virtualassistantsupport #remotesupport #vaservices #virtualpa #adminassistant #servicebasedbusiness #timemanagementskills #adminsupport #administrator #businessadministration #onlinebusinessmanager #administrativeassistant #virtualassistance #executiveassistant #smallbusinessadvice #administration #businesssupport #virtualassistant #womeninthelawuk #bideford #devonbusiness

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